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REQUEST FOR RELIGIOUS EXEMPTION / ACCOMMODATION RELATED TO [COMPANY NAME'S] COVID-19 VACCINATION POLICY by offering opportunities for discussion, reminding people of available support services, and leading at a difficult time with compassion and empathy. I am writing this letter to submit a request for accommodations in the workplace. Dear Sir, With utmost respect and honor, it is stated that I work at your renowned company under customer representative designation. "Each of the manufactures of the Covid vaccines currently available developed and confirmed their vaccines using fetal cell lines, which originated from aborted fetuses. However, the rules do stipulate that you must make requests for certain accommodations based on your religious beliefs. There are also Kosher retail items available for purchase at theCharles Street Market (Char Mar). To have your request for a religious academic/workplace accommodation considered, please review the following process: 1. On [enter date or dates] we will be observing [name of holiday]. Therefore, the individual making the request must be "qualified", meaning the employee is able to perform the essential functions of the job with or without a reasonable . Since our company operates on the basis of a five-day workweek, Monday through Friday, there has not been any problem in my work schedule regarding having the hours of the Sabbath off. If there is more than one option, the student affairs representative or employer will balance a student oremployees expressed preference with operational or academic considerations.Religious accommodations can take many forms. The Equal Employment Opportunity Commission's template is the same one the agency uses for its own employees, and was part of a Thursday update to . Rising sophomores (Class of 2025): Thursday, March 3, 2022, Incoming students (Class of 2026 and transfer sophomores): TBD. After you complete your submission, you will receive automated responses and updates from the system as your documents or exception requests are processed by the John Hopkins Exception Review Team.If you have questions or concerns, please contactoie@jhu.edu. Don't, for example, automatically laugh when an employee says he or she is a follower of the Jedi. While Title VII of the Civil Rights Act of 1964 doesn't go as far as encompassing sports as a religion, the EEOC does define religions as including religious beliefs that are new or uncommon, not part of a formal church or sect, only subscribed to by a small number of people, or illogical or unreasonable to others. A business also might reject a religious accommodation request if the accommodation would decrease workplace efficiency, such as if everyone else has to cover the worktime of the employee who is missing work regularly, she said. And here is where the vaccine issue becomes even more complicated. << /Filter /FlateDecode /Length 5511 >> American University will make good faith efforts to provide reasonable religious accommodations to students whose sincerely held religious beliefs conflict with a university policy, procedure, or other academic requirement unless such an accommodation would create an undue hardship. For incoming students, a request must be made at the earliest possible opportunity after admission. Title VII prohibits employment discrimination based on religion. This template letter is not intended to give legal advice, but rather general legal information and serve as a general resource. We have noticed that many brethren in Canada and elsewhere are facing the loss of employment for their unwillingness to comply with recent vaccine mandates in the workplace. If it would be easier, I would be happy to talk with you about this further in person or by phone. This is likely to be your HR representative, but do check on that first. Bunting noted that companies that previously placed employees on unpaid leave when they declined COVID-19 vaccinations for religious reasons are now bringing them back to the workplace. I am willing to come to work earlier on Fridays, come to work on Sunday, or to cooperate in whatever arrangements may need to be made so I can retain my Sabbath observance according to my convictions. For incoming students, a request must be made at the earliest possible opportunity after admission. You have successfully saved this page as a bookmark. The religious accommodation request, if filed with an employment agency, may be submitted to the agency to whom the employee currently has a personnel management relationship. I therefore respectfully request that you make an accommodation for my religious belief, observance, and practice in keeping with Title VII of the Civil Rights Act of 1964 and the guidelines of the Equal Employment Opportunity Commission by allowing me to leave work on the Fridays in question just prior to sundown. Financial Hardship Examples, Samples and Articles, Writing A Hardship Letter Religious Accommodation Discrimination, Writing A Hardship Letter Property Repairs. I am enrolled in your course [course number]. Governor Jay Inslee is requiring thousands of employees to get . That being said, you should write your exemption letter in your own words according . Examples of Accommodations We strive to be creative and flexible in arriving at a reasonable accommodation. However, unless the disability or the need for accommodation is obvious, it is the . $("span.current-site").html("SHRM China "); Religious Accommodation Request - Template Back Top Please log in as a SHRM member. 2. M`f"_qy7iSvvhBnq>!I+b"j0GL1Hy=3qIRrK{ 7\p% $K'@? < e/q[4T5iC`t`]fX`W_da(dk5 GadSh7(C/?. University of Washington Religious Accommodations Policy. Please bear in mind that I do not request to have the Sabbath off in order to have an extra day at home to catch up on odd jobs or to engage in recreation or amusements. x][s} d =@_(3"I7ZqOnmY.=s@C`0NT6_w5_/O?a(Km~]Wy]]? An employer that rejects such a request should be OK if it's sued in such circumstances, and it likely will be sued, she added. Requests for reasonable accommodation to participate in pre-employment polygraph examinations must be submitted to the Office . Students and employees must generally submit religious accommodation requests annually. A religious accommodation is any adjustment to the work environment that will allow an employee or applicant to practice his or her religion. This is false. 10 Examples of Religious Exemption Requests for Covid-19 Vaccines In the United States, employers have the responsibility to create a safe and unbiased work environment for people of different races and beliefs. A commander may require immediate compliance of an approved accommodation only under exigent circumstances and in furtherance of a compelling government interest due to operational necessity,. }); if($('.container-footer').length > 1){ Staff with a medical, mental health, or developmental disability shall immediately contact their . JAN provides free, confidential technical assistance about job accommodations and the Americans with Disabilities Act (ADA). Religious Accommodation Request Resolution Employee (identified below) has requested an accommodation related to a religious belief, practice, and/or requirement. If employers get an accommodation request from a believer in a religion that is so obscure there's no faith leader, Bunting recommended asking the employee to e-mail HR a paragraph describing why the worker needs to be accommodated for religious reasons, judging its sincerity and, if determined to be sincere, granting the accommodation. Any such request must be in a typed, legible, and double-sided letter. In Washington, the exemption approval process is largely left up to individual departments to approve exemptions and provide accommodations, and it could . Be aware of differences in state law. No attorney-client relationship is created by using the templates. Please note that all such forms and policies should be reviewed by your legal counsel for compliance with applicable law, and should be modified to suit your organizations culture, industry, and practices. If employers get an accommodation request from a believer in a religion that is so obscure there's no faith leader, Bunting recommended asking the employee to e-mail HR a paragraph describing why . As this would cause minimal burden for only minor {rescheduling, uniform changes, etc. RA ensures equal opportunity in the job application, examination, and hiring processes that will enable a qualified applicant or employee with a disability to participate in those processes, and perform the essential functions of the job. For Deaf/Hard of Hearing callers: However, following receipt of the request, OIE will speak with a students faculty and/or student affairs representative, or an employees supervisor and/or department in order to further evaluate and/or implement the religious accommodation. Sample Accommodation Request Letter. If you wish to submit proof of your COVID-19 vaccination or request a religious exception for the COVID-19 vaccine requirement, please do so via the Universitys Vaccine Management System (VMS) that will launch on July 1, 2021. 1-844-234-5122 (ASL Video Phone), Call 1-800-669-4000 description of the accommodation you are requesting; A written letter to the chief official of the school, President Sylvia Burwell, that states the immunization would violate their religious belief as required by DC Code Section 38-506. I would also be open to any other suggestions that you might have. OIE will then gather the necessary informationtoconsiderthe request. First-Year Residential Students Living on Campus: You can sign up for a kosher meal plan while registering for housing the summer before you arrive on campus.Second-Year Resident Students Living in McCoyor Charles Commons: You can sign up for a kosher meal plan while registering for housing the spring of your first year.Second-year Residential Students Living in Homewood Apartments, Bradford, or Rogerss House: You can sign up for a kosher meal plan while registering for housing the spring of your first year or by signing up for meal plans on theHousing Portal.Upperclassmen and Off-Campus Students: You can enroll for a Kosher meal plan on theHousing Portal by logging in with your JHED. Canadian law grants protection to an individuals personal religious beliefs which are sincerely held, regardless of whether those beliefs are adhered to by others or even by the faith community to which the individual belongs. nd OIE will do its best to respond in a timely manner. Find your nearest EEOC office Given ongoing construction in our building and increased dust from it, my allergy symptoms have greatly increased. But for employees who need more ideas, the following examples offer additional guidance about how to communicate the need for an accommodation for various types of medical conditions. A request for a religious accommodation for housing must document: a description of the accommodation you are requesting; To request permission for specific items, click on the reuse permissions button on the page where you find the item. Fundamental requirements of the applicable academic program and/or related technical standards; Essential functions of an individual's job; Duties of others in the department or job group; Availability of alternative accommodations; Any undue hardship resulting from the requested accommodation; and. employee-religious-exemption-november-2021 Download Vaccine Religious Exemption Religious Accommodation Request Form A reasonable religious accommodation is a change in the work environment or in the way tasks or responsibilities are customarily done that enables an employee to participate in their religious practice or belief without undue hardship on the conduct of the university's business or operation. One option that I would propose is [enter request]. Permitting a student or employee to take a particular day or time period off for a religious holiday; Providing a student or employee with a time and place to pray. Notice of Liability Sample Letter. Ashanti McShan, a 17-year old high-school student, was excited about her first day of work at Burger King. This sample letter can be used to ask your employer or prospective workplace for reasonable accommodations you need in the hiring process or for your job. Companies, however, have a leg up on public-sector employers when it comes to dealing with religious challenges to vaccine mandates. The hiring manager had assured her that [] The point of dedicating a page for accommodation requests is for your client to know your business more intimately like they know every inch of their personality. {Your Address} An applicant or employee may need a reasonable accommodation (a change to the way things are normally done at work) so he can practice or observe his religion. Sabbath Accommodation - Sundown Request - Employee Letter DATE EMPLOYER NAME ADDRESS CITY, STATE, ZIP CODE RE: (YOUR NAME): Dear (NAME), As I believe you are aware, I am a Seventh-day Adventist. Accordingly, employers should treat religious exemption requests with care and consistency, as a matter of law and respect for your employees.Requesting a religious exemption is not a free pass, though. Sabbath Accommodation Request - Employee Letter DATE EMPLOYER NAME ADDRESS CITY, STATE, ZIP CODE RE: (YOUR NAME) Dear (NAME): I am writing to request religious accommodation for my observance of Sabbath. The extent to which an employer must accommodate an employees religious objection to taking a vaccine will be dependent on the specific circumstances of the employment.. Your signature Hence, your letter should also explain how your request will only pose a minor burden. Members can get help with HR questions via phone, chat or email. Hardship Letter Religious Accommodation Discrimination Example {Your Name} {Your Address} {Your Phone #} {Your Loan #} {Date} To Whom It May Concern: I would like to make a request for reasonable accommodation due to religious belief. I anticipate this arrangement would be necessary for only 5 or 6 weeks, or until the sun starts to set after 5:00 p.m. Religious Exemption letter. In order to establish the existence of a religious objection, it will be necessary for the individual to have specific religious beliefs which would be violated in a non-trivial way by receiving a particular vaccine. The description of the [modified/alternate] employment is as follows (include description of accommodation here): This is a temporary accommodation, not. 1-800-669-6820 (TTY) It is difficult to say with certainty how long it can take to process requests, as many factors could impact timing (i.e., volume, complexity and availability of the student for follow up questions and/or their ability to timely provide supporting documentation). Thank you for your consideration and understanding in this matter. I identify as an observing [religious affiliation], and I am writing to request that you make accommodation for my religious observance this semester in accordance with the college's attendance policy. This includes accommodations you need during the COVID-19 pandemic to help you stay healthy and be able to work. You cannot, in other words, expect an employer or any other form of organization to guess what your religious beliefs are, and to put the appropriate measures in place. Given the current labor shortage, the employer might not want to lose the employee or have the worker complain about the company on social media, she added. General Information Catalog IT Policies, Standards, and Guidelines On [enter date or dates] we will be observing [name of holiday]. [1] Faculty/staff are hereafter referred to as employee(s).[2] Students who cannot take a quiz, test, or final exam on a scheduled date due to a religious observance must inform OIE of any conflicts before the semesters add/drop deadline, or as soon as possible after a particular assignment or examination date is announced. In addition, it . Avoid application of punitive leave policies. The other employees may wind up leaving due to the extra workload. I am informed that Title VII of the Civil Rights Act of 1964, 42 U.S.C. He has requested a schedule that would accommodate his religious observance of . Ramadan Meal Options:Hopkins Dining is happy to add additional services and holiday specific menu items for students during Ramadan. If you have questions or concerns, please contact, Whenever possible, employees should submit vaccine exceptionrequests to OIE at least 30 days in advance of, Johns Hopkins Medicine Compliance Deadlines. So you can pray. Religious Accommodation Request Template. Share sensitive After you complete your submission, you will receive automated responses and updates from the system as your documents or exception requests are processed by the John Hopkins Exception Review Team. The purpose of an accommodation request is to allow the requesting employee to perform certain job duties, either in their current role or in a position they are seeking. However, I cannot receive a COVID-19 vaccine because to do so would violate my sincerely held religious beliefs. The EEOC, which enforces Title VII and recently updated its pandemic guidance on vaccine exemptions, defines religion in the workplace bias context as firmly and sincerely held religious, moral, or ethical beliefs. Sample Hardship Letter Financial Hardship Letters Writing A Hardship Letter Religious Accommodation Discrimination. Your name I would like to request an exception based on my religious beliefs and practices. An employer must try to arrange to allow the employee to meet these religious obligations. In Exodus 20, the Bible commands us to remember the Sabbath day to keep it holy, and to refrain from work on that day. The Justice Centre does not have a standard template to address such individual beliefs. 3. Depending on the circumstances, some examples of workplace accommodations may include: providing a woven cloth mask or personal protective equipment (PPE); physical distancing or modifying the work environment; modifying work schedules; These beliefs must be sincerely held, and an individuals pattern of conduct consistent with those beliefs will help to prove that they are sincerely held. Employers are supposed to start out with the assumption that the employee's religious belief is sincere. Johns Hopkins UniversityWyman Park Building, Suite 5153400 North Charles StreetBaltimore, Maryland 21218, If you wish to submit proof of your COVID-19 vaccination or request a religious exception for the COVID-19 vaccine requirement, please do so via the Universitys. If the student does not belong to a religious community that could provide this letter,the student should indicate this in their letter and request a letter from the University Chaplain after due consultation with the University Chaplain. Employer's name Save my name, email, and website in this browser for the next time I comment. Bunting concluded by outlining best practices to follow when handling religious accommodation requests: If an employee rejects a good accommodation that an employer has offered, "you're golden," Bunting said. Click the link TO DOWNLOAD A RAMADAN RELIGIOUS ACCOMMODATIONS REQUEST TEMPLATE. If accommodation is easy, do it," said Kelly Dobbs Bunting, an attorney with Greenberg Traurig in Philadelphia, speaking at the SHRM Employment Law & Compliance Conference 2022on March 30 in Washington, D.C. If an employee is resisting an employer-required COVID-19 vaccine because it was derived from fetal cell lines, the employer might ask whether the employee has received a flu vaccine or has ever taken a medication that was similarly createdand there are many, including aspirin. Train managers to recognize religious exemption requests and to refer them to HR. Once OIE has all supporting documentation, it will strive for a 5 business day turnaround. Any academic unit may issue additional or more specific information that is consistent with approved policy. The University Chaplain will also consult with others related to the student's request. For instance, state that there is a company policy in place that requires you to do certain things that are not acceptable within your religion. OIE may need to discuss the nature of the religious belief(s, practice(s), and accommodation(s) with a student or employee's spiritual leader (if applicable) or religious or philosophy scholars to address the request for an exception. The first step is to request an accommodation. If employees have submitted a request for reasonable or religious accommodation due to the inability to comply with mandatory testing, they may request permission to remain off work, using their own leave credits or . Please note that accommodation requests received past the deadline will not be considered until afterhousing assignments are determined. } 11/2/21 Updated religious exemption template Attached is a sample template that can be modified for your use as your prepare your employee religious exemption. Subject: Assertion of Religious Exemption to Vaccination and Request for Accommodation. Employees requesting a religious accommodation shall immediately contact their local Equal Employment Opportunity Coordinator. Based on that, state that you are now requesting for Reasonable Accommodation to be made within your company. The Jedi religion is listed by the military as one of more than 200 religions it recognizes. According to company policy at {Company Name}, I am required to {participate in function/religious event, follow certain dress codes, work on certain days, work certain hours, etc.}. Requests for accommodation should be made at the earliest opportunity once a student has become aware that a conflict exists. Students are required to check their course syllabi at the beginning of the semester, make any conflicts with religious/cultural observances known to their professors, and discuss arrangements for missed classes or assignments. I have pain in my lower back. The VMS will be accessible via the myJH portal when it goes live on July 1. Sitting or standing for long periods of time in the same position is causing increased pain and is decreasing my mobility. Please enable scripts and reload this page. Exploring Religious Accommodation OptionsOIE will consider reasonable religious accommodation requests on a case?by?case basis and consider factors, including but not limited to the: OIE will endeavor to protect the requesting student or employees privacy in evaluating and processing the accommodation to the greatest extent possible.